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Handbook of Operating Procedures
  • Policy Process

    • Handbook of Operating Procedures
    Chapter 4 - Personnel - General
    Publication Date: June 2, 2016
    Policy Reviewed Date: December 22, 2023
    Policy Owner: VP for Business Affairs


    4.14 Separation of Employment for 世界杯官方app Personnel

    I. POLICY STATEMENT

    It is the policy of The University of Texas at San Antonio (世界杯官方app) to ensure consistent administrative practices in terminating employment of 世界杯官方app personnel.

    II. RATIONALE

    This policy is to ensure the timely return, and recovery of University property and outstanding fees, and the timely cancellation of all network access at 世界杯官方app.

    III. SCOPE

    This policy applies to all staff, faculty and students who have an appointment with 世界杯官方app.

    IV. WEBSITE ADDRESS FOR THIS POLICY

    http://ireh.shorinji-kempo.net/hop/chapter4/4-14.html

    V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

    世界杯官方app or UT System Policies or the Board of Regents' Rules & Regulations

    1. 世界杯官方app HOP 3.03 Discipline and Dismissal of Classified Employees
    2. 世界杯官方app HOP 2.13 Termination and Nonreappointment of a Tenured or Tenure-Track Faculty

     

    VI. CONTACTS

    If you have any questions about HOP policy 4.14, Separation of Employment for 世界杯官方app Personnel, contact the following office:

    People Excellence
    210-458-4250

    VII. DEFINITIONS

    None

    VIII. RESPONSIBILITIES

    1. Employing Department
      1. Obtains resignation in writing (if separating employee is resigning), to include an effective resignation date.
      2. Responds to an employee’s resignation in writing.  Departments may use the Acceptance of Resignation template.

        The following responsibilities are true for resignations and termination for cause
      3. Completes the Separation Procedures outlined on the People Excellence website.
      4. Completes the Separation Processing Checklist.
      5. Informs the separating employee of their obligation to settle any outstanding obligations.
      6. Ensures that all sponsored programs and compliance protocols involving human subjects and animals are officially terminated and data on a sponsored program is retained before a separating employee leaves campus.
      7. Returns all University property to the appropriate 世界杯官方app departments.
      8. Disables, deletes or transfers access of third-party systems that are not managed by a 世界杯官方app system.  Examples include Facebook and Survey Monkey.
    2. Employee
      1. Returns all University owned property to his or her immediate supervisor, to include, but not limited to keys, University identification card, cell phones, computers and library books.
      2. Settles any outstanding debts or other financial obligations, to include, but not limited to library and parking fines.
      3. Informs the Benefits Department of any address changes, as well as discussing options to continue health insurance coverage through COBRA.
      4. Principal Investigators must ensure that all obligations are met, to include officially terminating all sponsored programs and compliance protocols involving human subjects and animals, and returning data on a sponsored program.

    IX. PROCEDURES

    1. Procedures for processing a separation are located on the People Excellence website.
    2. Procedures for Termination for cause is not addressed in this policy. Please refer to 世界杯官方app HOP 3.03 Discipline and Dismissal of Classified Employees for staff and 世界杯官方app HOP 2.13 Termination and Nonreappointment of a Tenured or Tenure-Track Faculty Member for faculty.

    X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION

    None

    XI. FORMS AND TOOLS/ONLINE PROCESSES

    Separation Processing Checklist

    XII. APPENDIX

    None